Google Workspace and its many different online features
Like we recently mentioned, Google Workspace is a great online organisational tool that’s full of a whole lot of fantastic features. Here’s a list of some of them, along with a guide on how to use them:
1. Gmail - Email Like a Pro! Create customisable labels and filters by clicking on the gear icon in Gmail, going to ‘Settings’, and then ‘Filters and Blocked Addresses’. Create a new filter to sort your emails automatically, and use labels to organise your inbox, keeping it clutter-free!
2. Google Drive - For cloud storage, file sharing and collaboration. Just upload your files to Google Drive, right-click on any file or folder, choose ‘Share’, and enter the email addresses of the people you want to share with. You can set their access level (view, comment, or edit), and start collaborating in real-time.
3. Google Docs - Document creation made easy using voice typing. Open a Google Doc, click on ‘Tools', and select ‘Voice typing’. Click the microphone icon and start speaking - your words will appear on the screen as you speak. This is such a handy tool for anyone who feels more comfortable getting their words out verbally, rather than typing them out.
4. Google Sheets - Simplified spreadsheets with built-in templates. Open Google Sheets, click on ‘Template Gallery’, and choose from a variety of templates for budgeting, calendars, invoicing, and more. You can customise them, so you should be able to create the perfect spready for to suit your needs.
5. Google Calendar - Stay organised. Create events and send invites by opening Google Calendar, clicking on the ‘Create’ button, and filling in your event details. Add guests by entering their email addresses, and hit ‘Save’ so all your guests get an invite and a reminder.
6. Google Meet - Video conferencing and meeting scheduling. While creating an event in Google Calendar, click on ‘Add Google Meet video conferencing’. A meeting link will be generated and included in the event details for all invitees.
7. Google Slides - Presentation powerhouse. Add videos to slides by opening a Google Slides presentation, clicking on ‘Insert’, then ‘Video’. You can stick to using static images, or add videos from YouTube or Google Drive to make your presentations more engaging.
8. Google Keep - Note-taking made simple by setting reminders. Open Google Keep, create a new note, and click on the ‘Remind me’ button. Set a time or location reminder to ensure you never forget important tasks.
9. Google Forms - Surveys and quizzes with easy response collecting. Create a new form in Google Forms, add your questions, and share the link with your audience. View and analyse responses directly in Google Forms or export them to Google Sheets. This is a great way to survey people within your business, or get valuable customer feedback.
10. Google Tasks - To-do lists integrated with Gmail and Calendar. Open Gmail or Google Calendar, find the ‘Tasks’ icon, and start adding tasks. They’ll appear in your sidebar, making it easy to manage your to-do list alongside your emails and events.
We’ve listed 10 separate tools within the Google Workspace hub, along with just one or two features for each, but believe us…there are many more! With all these great features, Google Workspace can streamline your workflow, enhance collaboration, and help keep you organised. Dive in and explore how these tools can make your work life easier and more productive!